TimeSubmit

Platform Features

Everything a consultancy needs, nothing it doesn't

TimeSubmit covers one workflow properly: a consultant enters time, an approver signs it off without seeing what it bills at, and the approved hours become an invoice. No bolt-on tools in between.

Time Tracking

Multi-Project single submission

Multi-project timesheets built for consultancy workflows

Consultants log hours across multiple projects in a single weekly or monthly submission, mark time billable or not, and describe what the hours went on. One screen, then submit.

  • Weekly and monthly timesheet periods
  • Multi-project entries in one submission
  • Billable vs non-billable tracking
  • Descriptions per entry for audit clarity
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Approval Workflows

Rates hidden from approvers

Approvals that keep rates away from the approver

Assign one or more approvers to each project. Any of them can act. They review submitted timesheets and approve or reject with a reason, and an administrator can override either way with a recorded justification.

  • One or more approvers per project, any of whom can act
  • Approvers who never see billing rates or invoice totals
  • Rejection with a reason attached
  • Admin override with mandatory reason
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Invoicing

7 invoicing currencies

Invoices generated from approved timesheets

Approved time becomes an invoice without being retyped. Batch several timesheets into one invoice, then download the PDF and send it however you already send invoices.

  • Invoices generated from approved time, not re-keyed
  • Multi-timesheet batch invoicing
  • PDF download
  • Multi-currency: GBP, USD, EUR, AUD, CAD, NZD, ZAR
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Every feature your consultancy needs

Grouped by the job they do: reporting, who can see what, billing, and the things that run in the background.

Dashboard & Reporting

Standard Reports

Active projects, timesheets waiting on someone, and hours booked by consultant and by project. Included on every plan.

Advanced Analytics

A deeper cut of the same data, on Margin and Enterprise. History retention means the comparison has something to compare against.

CSV Export

Any timesheet, invoice or report comes out as CSV. That holds on every plan, and it still holds if a subscription lapses and the organisation goes read-only.

Team & Access Management

Role-Based Access Control

Four roles, each scoped to what that person actually does: System Admin, Consultancy Admin, Consultant, and Timesheet Approver. Roles are fixed rather than custom-built.

A Dedicated Approver Role

Approvers get their own account and review the timesheets on their projects. They see hours and descriptions, never billing rates or financials. They count towards your plan as team members.

Multi-Client Organisation

Manage multiple clients, each with their own projects and assigned consultants, under a single consultancy account.

Invoicing & Billing

Custom Invoice Templates

Add your logo, payment terms, footer text, and bank details (sort code, IBAN, SWIFT, routing number) to every PDF invoice.

Multi-Currency Support

Invoice in GBP, USD, EUR, AUD, CAD, NZD, or ZAR. Set currency per client to match their billing requirements.

PDF Download & Tax Support

Download branded PDF invoices with VAT, custom tax percentages, and tax registration numbers included automatically.

Access & Data

Hosted On Vercel And Convex

That is where your data sits, and payments are processed by Stripe rather than by us. We have not been through a SOC 2 or ISO 27001 audit and do not claim one.

Audit Log

Every submission, approval, rejection and admin override, with a timestamp and the person who did it. Included on Margin and Enterprise.

Built For UK GDPR Obligations

Export to CSV whenever you want, deletion on request, and a privacy policy that names what we collect and who processes it. Read it and judge for yourself.

Day To Day

Email Notifications

People are emailed when a timesheet is submitted, approved or rejected, with reminders chasing the ones nobody has looked at.

Document Storage

Keep contracts, statements of work and signed-off paperwork with the account they belong to, rather than in somebody's inbox.

History Retention

Past periods stay where you left them, so an invoice raised eight months ago still shows the timesheets it came from.

Professional consultants collaborating in a modern office

Built for consultancies

From timesheet to invoice in one platform

Timesheets, approvals, and invoices in seven currencies.

Frequently Asked Questions

What do I get during the two free months?+
The product, for up to five team members. Practice runs the whole workflow: a consultant submits a timesheet, an approver signs it off, and it lands on the admin dashboard. From month three it is $39 a month, and a card is required when you start.
Do approvers count towards my plan?+
Yes. An approver holds a TimeSubmit account and counts as a team member, the same as a consultant or an administrator. What they do not see is financial data: hours and descriptions only, never billing rates.
Does TimeSubmit support multi-currency invoicing?+
Yes. TimeSubmit supports GBP, USD, EUR, AUD, CAD, NZD, and ZAR. You can set the currency per client to match their billing requirements.
Is there an API for integrating with other tools?+
Not yet. There is no API today, and we would rather say so than promise one. Every timesheet, invoice and report exports to CSV in the meantime.
How does the approval workflow handle rejected timesheets?+
An approver rejects with a reason attached, and the consultant is emailed so they know what to correct. The history stays in the audit log on Margin and Enterprise.
Can approvals be routed through people in a set order?+
No. A project can have several approvers and any one of them can act, but there is no sequential chain where a second approver only sees the timesheet after the first has signed it. If your sign-off process depends on that order, TimeSubmit will not enforce it for you.
Can our client approve timesheets without paying for a seat?+
No. Every approver holds a TimeSubmit login and counts as a team member on your plan. There is no external or client-side approval that sits outside your billing, and no separate client portal.

See TimeSubmit in action

Practice starts with two months at no cost, then $39 a month for up to five people. Pick a plan to begin.

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