Approval workflows that keep rates out of sight
Assign one or more approvers per project. They sign off from their own account and never see billing rates, which is a separation most time trackers do not make.
Why are timesheet approvals so painful?
Approving over email creates bottlenecks. A rejected timesheet disappears into an inbox with nothing recording why, and the person best placed to check the work is often the last person you want reading your margins.
TimeSubmit gives approval its own role. The approver signs in, sees the hours and the descriptions, and never sees a rate or a total.
How does the approval workflow work?
Four steps from submission to invoice-ready, each one recorded.
Consultant Submits
Consultants complete their timesheet and submit for approval. The submission is timestamped and locked from further edits.
Approver Reviews
An approver on that project reviews the hours, the descriptions and the project allocations. Any of the project's approvers can do it.
Approve or Reject
One click to approve, or reject with comments. Rejected timesheets return to the consultant with feedback for correction.
Ready for Invoicing
Approved timesheets are what invoices are generated from, so the hours are not re-keyed on the way.
What makes TimeSubmit approvals different?
A dedicated approver role, mandatory audit trails, and zero email-based workarounds.
Several Approvers Per Project
Assign one or more approvers to a project and any of them can act. There is no enforced order, so nobody is blocked waiting for a specific person to go first.
A Dedicated Approver Role
Approvers get their own login and see hours and descriptions, never billing rates or invoice totals. They count as team members on your plan, the same as anyone else with an account.
Reject with Comments
Approvers can reject timesheets with specific feedback. Consultants receive the comments, make corrections, and resubmit. The full history is preserved.
Admin Override with Reason
Consultancy admins can force-approve or force-reject any timesheet when needed. A mandatory reason is recorded in the audit trail for accountability.
Email Notifications
Approvers are emailed when a timesheet arrives, and consultants when it is approved or rejected. Reminders chase the ones nobody has looked at.
Full Audit Trail
Every submission, approval, rejection, and override is timestamped with user attribution. Margin and Enterprise include a searchable audit log.
Who benefits from TimeSubmit approval workflows?
Delivery Manager
Review and approve timesheets from an account scoped to the approver role. See hours worked and descriptions, never billing rates or invoice totals.
Consultancy Admin
Assign approvers per project. Override an approval when needed, with a mandatory reason recorded in the audit trail.
Timesheet Approver (Internal)
An approval queue of their own, with an email when something lands in it. Approve, or reject with a reason the consultant can act on.
Approvers never see billing rates
The approver role sees hours logged and descriptions. Billing rates, consultant costs and invoice totals are not shown to it at all, so approval can go to whoever is closest to the work without that person seeing the commercials. Approvers do hold a login and do count towards your plan.
Approval Workflow FAQ
Do approvers count towards my plan?+
Can I have more than one approver on a project?+
What happens when a timesheet is rejected?+
Can an admin override an approval decision?+
Can our client approve without taking up a seat?+
Streamline approvals for your consultancy
Practice starts with two months at no cost, for up to five people including your approvers.